Start Your Job Search

Hundreds of jobs.

Administrative Assistant for the Sales & Parts Department

Cherry Valley, IL 61016

Posted: 05/31/2023 Employment Type: Permanent Industry: A -Clerical Job Number: S 506951512

Job Description

Direct Hire opening for an Administrative Assistant for Sales & Parts Dept.! Under general supervision this position answers telephone calls, emails and faxes from customers and company sales representatives regarding inquiries, orders, changes, cancellations, delivery dates, application of products, and pricing. Responds to customer inquiries in a calm, professional and courteous manner while acting in the best interests of the company. Proactively and appropriately works with other departments within the organization as needed. Works closely with other Sales personnel, Purchasing, Operations, Shipping, and Finance.  Essential Duties and Responsibilities for the Administrative Assistant for Sales & Parts Dept.
  1. Answer a high volume of emails and/or telephone calls from customers regarding inquiries, orders, changes, cancellations, and delivery dates.
  2. Enters customer purchase orders timely in ERP system.
  3. Runs department weekly and monthly reports and disseminates information timely.
  4. Proactively follows up on purchased and manufactured orders coming and past due, and provides timely updates to sales specialist, customer and outside representatives.
  5. Reviews sales specialist order write up and customer PO prior to order entry.
  6. Reviews product availability during sales order entry to ensure best delivery times are provided to the customer.
  7. Generates and provides sales order acknowledgments to sales specialist and customer.
  8. Monitors external websites for available purchase orders.
  9. Supports and backups other Sales personnel as needed.
  10. Enters sales orders into CRM system.
  11. Works with shipping to ensure emergency orders are shipped timely.
  12. Spends time on the shop floor to assist in expediting orders as needed.
Administrative Assistant for Sales & Parts Dept. Education and Experience
  1. High School Diploma or equivalent required.
  2. Minimum 1 year experience working in a fast paced administrative, professional office capacity
  3. Prior experience working with parts sales is preferred.
Administrative Assistant for Sales & Parts Dept. will work Full Time Monday-Friday 7 or 8am startWage depends on experience-$18-20 per hour to start
If you would like to join this dynamic Sales & Parts Department and contribute to their continued growth and success- apply directly to this job posting or contact Caitlyn or Courtney at 815-229-7810

Meet Your Recruiter

Courtney Joy

Apply Online

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.